Conference hotels in Darjeeling

India is an emerging super power in the global arena and corporate houses from all over the world view it as a potential destination for big investments. Lots of seminars and conference take place every day and a lot of meticulous planning goes into deciding the venues. The luxury hotels in India not only have good infrastructure to put up the kind of ambience needed in such high profile conferences, but they leave no stone unturned to attract and cater to other potential clients with their conference facilities.

To start with, almost every five star and also some three star hotels, have certain basic amenities when it comes to a conference venue. Good audio- visual instruments for superb presentations, complete with Wi- Fi, LCD and Plasma screens, projectors, stereophonic or digital sound and state of the art communications systems are at par with any other international hotels. Seating arrangements are made and altered as and when required and the décor of the venues on any particular day are decided only after careful research regarding the matter of the conference. So if the conference is regarding the launch party of a sporty body spray for the youngsters, the mood is suitably set beside a venue overlooking the swimming pool of the hotel perhaps. If it is regarding the launch of new software, then the décor is all about muted shades and heavy curtains, with sound proof doors.

These conference venues also have superb facilities for formal parties and chefs from around the world are flown in for their specialty dishes. Some of the leading names for the top conference venues are The Leela in Goa and the Taj Lake Palace Udaipur, along with Aman Resorts in Amanbagh and Windamere Hotel in Darjeeling. Each of them mesmerizes you with the glorious vistas that surround the hotels. The high profile guests who are flown in to attend the conferences are treated to the best kind of Indian hospitality, yet complete with all the contemporary amenities and luxuries that can be imagined. All of this definitely comes at a price, but the hosts do not hold back on anything as they know that the impression that such arrangements will create on potential clients will only be beneficial in the long run.

The expert and trained staff of these hotels make their own plans to leave you thoroughly impressed. Someone planning a conference in India now, will know where to look.
 

Dips Dixon is a travel blogger and loves to write reviews on the exotic hotels that he have visited and cherished. In this article he writes about the hotels that provide conference facilities in darjeeling.

How to plan a conference

 

Planning a conference can sometimes take a good number of months as there are hundreds of things that both you and your company will need to think about. The initial stages of the planning process are likely to be taken up with meetings to decide exactly what route you would you would like the aim of your conference to be, as this will lay the groundwork for everything else. 
 
In your first meeting you should call together all of the members of the committee to discuss your options. It can be a good idea to brainstorm ideas that will help you to make a solid decision that everyone agrees on. For example, you need to decide what kind of audience your conference will be for, whether it will be an invite-only, ticketed or free event and what you would like the outcome to be. 
 
Once you have ascertained what the theme and aim of your conference is (for example, it might be an educational conference with workshops, or you could decide to hold an internal conference for your entire company) you should decide on a budget for your conference. If you will need to seek funding from some other body or company you should set about doing this as soon as possible so as to be awarded the funding in time for your conference. 
 
At this point it can be a good idea to begin thinking about the speakers, workshops and other events you would like to include in your conference’s programme. If you have people in mind make sure that you contact them early on to give them notice of your interest, and keep them up-to-date with any changes to the programme so that they can adapt their presentation or workshop accordingly. 
 
Now you should find a venue for your conference – make sure that it is in a central location and that it will be large enough to contain the estimated number of people that will be attending. You will often find that hotels have large conference venues that you can book for a number of days, and this also has the added advantage of providing accommodation for anyone that will be attending. 
 
After this has been sorted out it is time to turn your attention to your marketing and PR plan so that you can advertise your conference. You should contact large companies within your industry to let them know of your conference and also invite certain well-known figures within the field. 

 

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