The Essentials of Web Conference

Could you have imagined that one day you would land up participating in a Web Conference which is been attended by many other members from all around the world? It is definitely something to think about.

What is Web Conference? It is simply a conference meeting taking place via the internet/web. Conference can be carried out within the same organization (managers from all departments attend these conferences) or a meeting of all board members.

The main advantage of this type of conferencing is that participants can be any where and still attend the meeting, at a specific time and date. When a web conference is set up, all attendees are given a website url and a password with which to join the conference meeting. If any speaker wishes to make a speech, he/she has to submit their presentation some days before the meeting.

Now think if we didn’t have this kind of service, what would take place. In the olden days, it is known that when a conference holds, many participants travel from within the city or other parts of the world, to attend these conferences. Traveling costs and hotel costs does not help to save time nor money. Plus, the organizers will have to take the trouble to arrange for a suitable venue.

Organizers of the web conference will have to inform their guests few days before the meeting so that the attendees will have to be in front of their systems before the meeting begins, if they wish to join. Topics are presented to the attendees before time.

Web conference is definitely considered to be one of the cheapest modes of communication now. The service provider of web conference will have to charge a one time set-up fee, and a regular maintenance charges. Members of the conference can be in their own personal surroundings and enjoy the conference meetings.

With the help of web conference, regular meetings can be arranged within an organization. Different levels of management can have their conferences to discuss their issues.

Web conferencing service and web conferencing solutions enable any organization to tap into cost effective internet channel to carry their day to day activities.

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Types Of Conference Calls

Gone are the days when you had to manually type in countless telephone numbers just to be able to communicate with different individuals. Now, thanks to the technology that brought about various conference calling services, you can converse with people located at different places easier, conduct business meetings much faster and settle decisions quicker. Companies and businesses which embrace these technological services are presented with multiple options that can really be of big help in boosting the business such as easy expansion in other areas. There are primarily five main important kinds of conference calls that are used to connect with people in a hassle-free manner.

Listed below are the five main types of conference calls.

Operator Assisted Conference Call: This is a kind of conference call where operators assigned will monitor and record all incoming and outgoing calls. It enables employees to streamline and manage meetings in a very efficient and effective manner thereby helping you take more informed and well thought of decisions. The major advantage of having an operator assisted conference call is that you will get the services of a professional operator who is capable enough to handle call details without any delays or any kind of problems.

Operator-Dialled Conference Call: In this type of conference call, the operator dial-outs each and every member of the discussion or meeting and adds them to the conference call. In this type of conference call, you can also ask the operators to perform various kinds of pivotal activities such as noting down the minutes of the meeting, declare poll results and so on, to name a few.

Reservationless Conference Call: This is a very commonly used type of a conference call. This type is perfect for those businesses or people who conduct everyday meetings and spontaneous meetings. It is essentially a pay-per-use service where you are not required to make a reservation or book a call with your service providing company. With this conference call, you can organize meetings at any time of day just by using the dedicated dial-in numbers and different conference IDs.

Visual Conference Calls: This type of video conference call is very much different from the standard phone calls. In this type, you can actually see all of the participants present in the meeting, resembling an actual meeting. You could also make decisions on matter quickly. However, in order to make this particular kind of call possible, a webcam and a reliable internet connection are necessities.

Three-way Calling: This type of call is one of the most conventional types used in a conference meeting where the communication takes place between three individuals. This type is basically suited for those people who organize business meetings occasionally.

Different businesses and different individuals have different needs, therefore, it is important that one must be cautious and smart enough to choose the perfect conferencing option, so that no money or time is wasted. With the help of these business conference calls, you will not just feel disconnected with your team members but will also take your organization to the next level.

Author is a technology enthusiast and likes to write articles related to technology, World Wide Web, latest gadgets, Mobile applications, web conferencing etc.

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